Metro Commercial Real Estate is seeking a part-time Administrative Assistant in its Leasing Division of our center city Philadelphia office.
The position is flexible but generally works 5 hours per day with a lunch break (i.e., 9:30 AM to 3:00 PM) and the days of work are Monday through Friday.
The Administrative Assistant is responsible for supporting a team of commercial real estate brokers to ensure accurate preparation and management of their deals, along with providing high level administrative support.
*Answer incoming calls for the office in a polite and cheerful manner. Direct callers to appropriate personnel.
*Prepare lease-related correspondence and forms including proposals, commission agreements, LOIs and listing agreements.
*Coordinate job requests and follow-up with Marketing, Graphics and GIS departments (i.e. marketing brochures, maps, demographics, etc.).
*Enter real estate transactions into database to include lease documentation, commission documentation, and tenant/landlord correspondence.
*Manage commissions for agents, including invoicing owners, assisting with collection of past due commissions, and tracking Accounts Receivables reports.
*Manage detailed calendars; schedule appointments and meetings.
*Handle scheduling of meetings and travel arrangements for brokers.
*Bachelor’s Degree preferred.
*5 years of administrative support, with 2 years of supporting multiple teams.
*Proficient with Microsoft Office 2013 Outlook, Word and Excel, scanning, and Adobe Standard.
*Excellent verbal and written communication skills.
*Strong proofreading and editing abilities.
*Ability to thrive in a fast-paced office environment, working both collaboratively and independently, to meet deadlines on multiple projects simultaneously.
*PA and/or NJ Salesperson real estate license preferred.
To apply, submit resume to HR@metrocommercial.com
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