Administrative Assistant/Project Coordinator – Part-Time (Philadelphia, PA)

Metro Commercial Real Estate is seeking a part-time Administrative Assistant in its Leasing Division of our center city Philadelphia office.

The position is flexible but generally works 5 hours per day with a lunch break (i.e., 9:30 AM to 3:00 PM) and the days of work are Monday through Friday.

The Administrative Assistant is responsible for supporting a team of commercial real estate brokers to ensure accurate preparation and management of their deals, along with providing high level administrative support.

RESPONSIBILITIES:

*Answer incoming calls for the office in a polite and cheerful manner.  Direct callers to appropriate personnel.

*Prepare lease-related correspondence and forms including proposals, commission agreements, LOIs and listing agreements.

*Coordinate job requests and follow-up with Marketing, Graphics and GIS departments (i.e. marketing brochures, maps, demographics, etc.).

*Enter real estate transactions into database to include lease documentation, commission documentation, and tenant/landlord correspondence.

*Manage commissions for agents, including invoicing owners, assisting with collection of past due commissions, and tracking Accounts Receivables reports.

*Manage detailed calendars; schedule appointments and meetings.

*Handle scheduling of meetings and travel arrangements for brokers.

REQUIREMENTS:

*Bachelor’s Degree preferred.

*5 years of administrative support, with 2 years of supporting multiple teams.

*Proficient with Microsoft Office 2013 Outlook, Word and Excel, scanning, and Adobe Standard.

*Excellent verbal and written communication skills.

*Strong proofreading and editing abilities.

*Ability to thrive in a fast-paced office environment, working both collaboratively and independently, to meet deadlines on multiple projects simultaneously.

*PA and/or NJ Salesperson real estate license preferred.

To apply, submit resume to HR@metrocommercial.com

 

 

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